Administrative Assistant (Part-Time, 20 Hours per Week)
Grace Lutheran Church
3714 W. Linebaugh Avenue, Tampa, FL 33618
Position Summary
Grace Lutheran Church is seeking a dependable, organized, and self-motivated Administrative Assistant to support the daily operations of our church office. This position serves as the primary receptionist and is often the first point of contact for members, visitors, and the public. The ideal candidate is detail-oriented, communicates clearly, and enjoys working with people in a welcoming, service-focused environment.
Essential Duties and Responsibilities
Office and Reception Responsibilities
- Serves as the primary receptionist: answering the door, greeting visitors and responding to phone calls and emails in a courteous, professional, and welcoming manner.
- Provide accurate information or route inquiries to appropriate staff, clergy, or volunteers in a timely manner.
- Maintains confidentiality and exercises discretion when handling sensitive information.
Administrative and Clerical Support
- Prepare, format, duplicate, and assemble documents accurately and efficiently using Microsoft Word, Excel, and PowerPoint.
- Ensure church bulletins for regular and special services are prepared, proofread, and completed by agreed-upon deadlines.
- Help draft or proofread routine correspondence, newsletters, or announcements.
- Support special projects or seasonal activities (e.g., holiday services, mailings, events).
- Provide clerical and administrative support to the Office Manager and other staff as requested.
Records and Data Management
- Maintain and update accurate records, including membership, committees, visitors, and mailing lists.
- Use Church Windows software to enter, update, and retrieve data.
- Back up electronic files according to an established schedule and office procedures.
Coordination and Organization
- Maintain and update the church calendar of on-site events and activities.
- Assist with coordination of office logistics as needed (mail handling, supplies, scheduling support).
Required Qualifications
Education
- High school diploma or GED required.
Experience
- At least one year of experience in an administrative or office support role.
- Demonstrated record of dependable attendance and punctuality.
Knowledge, Skills, and Abilities
- Basic math skills.
- Strong command of spelling, punctuation, and grammar to ensure clear and professional written communication.
- Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
- Strong interpersonal and communication skills, with the ability to interact effectively with staff, volunteers, members, visitors, and vendors.
- Ability to follow instructions, prioritize tasks, and complete assignments accurately and on time.
- Ability to work independently while also functioning as part of a team.
- Ability to handle interruptions and shifts in priorities with patience and professionalism.
Preferred Qualifications
- Experience in a church, nonprofit, or volunteer-based organization.
- Familiarity with Church Windows or similar database software (training available).
- Strong organizational skills and attention to detail.
- Positive, service-oriented attitude and collaborative work style.
Schedule and Compensation
- Part-time position, approximately 20 hours per week.
- Work schedule to be determined.
- Compensation is set at $16.00 per hour.
About Grace Lutheran Church
Grace Lutheran Church (GLC) is a congregation of the Florida–Bahamas Synod of the Evangelical Lutheran Church in America (ELCA). Rooted in Holy Scripture and the Lutheran Confessions, Grace is a Christ-centered community committed to faith, service, and connection.
Our mission is to know Christ and to make Christ known. Our vision is connecting people to one another, to Christ, and to their roles in the world. We seek to live out this calling through worship, prayer, learning, service, generosity, and relationships that nurture faith.
Why Work at Grace
Working at Grace Lutheran Church is an opportunity to contribute to a welcoming, mission-focused community where your work supports ministry, strengthens relationships, and helps create a place of hospitality and care. We value collaboration, respect, reliability, and service, and we seek team members who find meaning in supporting others and being part of work that makes a positive difference in people’s lives.
Send résumé to jobs@gracetampa.org
Grace Lutheran Church is an equal opportunity employer.